Running a modern business is complicated. Whether you own something like a clothing brand, a garage, or a store, there are lots of things to consider, and you will constantly be juggling different tasks and responsibilities.
This is where enterprise resource planning (ERP) software comes in. These platforms are vital for modern business owners and can help streamline operations and lighten the load of responsibility. If you’re thinking of changing your ERP, there are a few things you need to think about. We cover some of the most important points below, with everything from planning to ERP testing. Read on to learn more.
What is ERP?
ERP software platforms are indispensable management tools that can be used for a range of different purposes and employed across businesses of all kinds.
Think of the tasks and duties expected of you as the owner of a business. Many of these will be complex and time-consuming. They demand much of your attention, which can see other areas of your business struggle as a result.
With ERP software, you can consolidate all of these tasks into one easily manageable platform. Things like accounting, supply chain management, human resources, and procurement can all be handled by ERP software.
What’s more, ERP tools can be completely customized to suit the unique needs and requirements of your business. Access can be shared across workforces, giving your team a comprehensive overview of your business operations. This reduces workflow issues and can see your business performance improve significantly.
Why Would You Change?
Sounds pretty good so far, right? ERP software can completely transform your business for the better and can help you take your company to the next level.
With all the benefits that ERP can offer, why would you consider changing? There can be many reasons why you might opt for a new ERP system. One of these is the growth of your business; as your company scales, you may need new ERP software to handle the increased workload.
Another reason could be for new features and options. Not all ERP platforms are the same. Some offer greater functionality and can be used to do much more. As new software tools are developed, you could find yourself looking to change to take advantage of the latest advancements in technology.
So, now we know what ERP is and why you might consider changing the system you are currently using. If you are going to switch, doing so in the correct way is essential and will prevent any potential disruption to your business.
We’ve put together three essential tips that will ensure your ERP switch goes smoothly. Check them out below.
Plan and Prepare
Before you change your ERP, the most important thing to do is plan and prepare accordingly. First, think carefully about why you are changing, as this can determine how you should proceed as you move forward. If you are switching due to business growth, ensure the new ERP tool you use will carry out the functions you require.
Think about your goals and objectives as a business. How will your new ERP help you achieve them? Integrate the software and its strengths with your business plan to make the most out of it.
Train Your Team
When you’re introducing any new tool into the workplace, ensuring your team is prepared and up to speed is critical. Employees value being trained; it means they are better equipped to carry out their duties effectively and leaves them feeling valued and confident in their roles.
ERP software can be complicated. You can’t expect your team to be able to use it perfectly straight away. Training will ensure your employees know exactly how to operate your ERP software and how they can best harness it to achieve the goals and objectives of your business.
Dedicate a few days or even a few weeks before your ERP goes live. This will give employees a chance to get to grips with the new software and understand how exactly it will help them in their daily roles.
Test Test Test
Testing your new ERP system is absolutely essential. You should conduct rounds of testing both before and after it goes live.
Performance testing is carried out to ensure that your ERP can correctly perform its core functions, such as payroll management or procurement. You should also test how the ERP integrates with your existing business systems. These issues can be disruptive and difficult to fix, so make sure you do this well ahead of the system going live.
You should also conduct traffic testing. After your ERP system goes live, it will see an increase in users. Traffic testing is done to ensure the system is capable of handling these traffic spikes without a negative impact on its performance.
Changing your ERP software can be a fantastic decision that can help propel your business on to new heights. However, it can be a risky venture, particularly if you have not prepared appropriately. Plan the switch and ensure it works with your business goals, train your team properly, and test the new system thoroughly to iron out any errors.