It’s hard to keep track of all your electronic files, especially if you have so many that you can’t find a way to archive them anymore. The task is even more difficult if you consider the fact that every storage space is full of files, from your hard drive to your business’s cloud storage. Computer experts know that you’re having trouble with organizing all the computer files, so they come to the rescue. Read on and you will see what are the easiest ways to organize your documents.
One important secret is to delete useless files
If you have decided to clean your computer from useless files, now is a good time to start going through all your desktop data and start deleting all the unimportant documents that are taking up a lot of precious space for no useful reason. Now could be a good time to admit that you, like the rest of us, have several useless files saved on your computer. Maybe they are kept in folders called in a way that draws attention and you never had the heart to delete them. Once you’ve identified and decluttered them, it’s time to move to the next steps.
It’s a good idea to start creating useful folders
Everybody agrees that folders are a good way of keeping computer files well organized. None the less, don’t overdo it because that affects your system’s functionality. For example, if you want to save the Word version of your blog posts, don’t create a folder for each Word file. It is better to create a general folder called by the name of your blog or simply Blog, then, inside it, start creating sub-folders where you can group the blog topics together according to their subject – for example traveling posts, nature, hobbies, and others.
It’s easier if you use relevant file types
A useful trick for tidying your documents is to start using relevant file types; this means that some documents can be saved in Word format, others as PDF files, some would make suitable HTML files and so on. If you have been looking for a good PDF file converter, Soda PDF is a viable choice. You can convert your files to PDF and vice-versa; it’s helpful if you want to convert a PDF file into a Word document. Curious to see how it is when you convert a PDF to Word by Soda? Try this software right away!
You will also love the advantages of using the cloud for business
Although it is handier to save some files to the desktop, you definitely should consider saving all your important files to the Cloud. If your business has Cloud storage, make sure that your folders are created in there. This is your safety key; your files will remain intact in case something happens to your computer. Also, you can access them anytime in every convenient place.