The 15 Best Productivity Apps for Your Business

When your organization has taken on a project requiring nearshore software outsourcing, it’s important to manage deadlines, schedules, workflow, priorities, and more to ensure everything is going as planned. Finally, you’re on track to release your product. Fortunately, there’s a productivity app for that—in fact, there are many.

How do you improve and mark productivity during your remote collaboration with nearshore development services — and in general? These 12 best productivity apps for Mac, iPhone, iOS, Android, or other platforms will help you keep track of your progress, save you time, and help you stay focused.

The Best Productivity Apps You Must Use


Asana - A project management tool

Asana is a project management tool that allows you to create projects, assign tasks to yourself or the software development team members, and establish goals. You can also create sections—such as “pending review” or “to be edited”—and move tasks into the appropriate spot. You’ll also receive notifications about newly assigned tasks and project updates.

This productivity app is an ideal tool for collaboration and software outsourcing because it allows you to keep track of the work the outside organization or developers have done and your project’s status.


Dropbox Business

Dropbox is one of the best productivity apps for storing and sharing your projects. Its chief attribute is accessibility. It lets you view your files anywhere and sync your projects across various devices. You can also share your data with others who have Dropbox. So if, for example, your development team has files that they want you to review, they only need to upload them to Dropbox, and you can download them and take a look.

Google Keep

Google Keep

Google Keep is the perfect productivity app for taking and collating notes. It allows you to create digital sticky notes, but you can sync them across multiple devices, including your mobile phone, laptop, and tablet. The notes come in standard Post-It note colors for visual appeal and organization. You can store your notes in a sidebar in Google Docs and add them to your documents.

If you want to give notes on your latest project or add items to a meeting agenda with your development team, you can easily share your notes and have team members add their suggestions.


Project management and collaboration tool ProofHub allows teams to create projects, add task lists, assign tasks, communicate and collaborate, track progress, share files, and provide feedback from anywhere with just an internet connection.

ProofHub can streamline the work of all kinds of teams, be it design, development, testing, marketing teams, etc. It makes work easier, and team members get a single source of truth that keeps the entire team on the same page and helps them collaborate in real-time. In addition, team members do not need to juggle various apps or fall into the email web to communicate, collaborate, or share information.

ProofHub - Project management and collaboration tool

Managers can lay all the tasks on a digital Kanban board with defined task descriptions or deadlines. This app makes it clear to everyone responsible for what. Team members can change their stage on the Kanban board whenever a task is completed, and everyone gets notified. This way, proper transparency is maintained in the workflow, and the next person concerned with that task can take action.

Team members can directly attach task files to the Kanban board and access the concerned team members and clients for proofreading and review. This way, productivity gets a boost, as one of the best productivity apps serves all these purposes, and there is no need to ask for updates in email or share files via email.

Team members can quickly come together to discuss important matters or brainstorm topics. ProofHub has a simple interface, and it involves almost zero learning curve. All teams can quickly adapt to their functionality. The visibility and transparency that ProofHub provides to the entire project workflow eliminate the scope of confusion so that work gets done efficiently within the given time and in an accountable manner. - A project management tool - the best productivity app

The best productivity app for managing your projects, visually lays out your team’s tasks. You’ll also be able to add tasks within the project components and update the status. So, if you’re using software outsourcing to create a particular product, you can view status updates in real-time and see whether the developers are meeting benchmarks. You can also store files within the productivity app to enable anyone with access to review them quickly.


Fyle expense management software

Fyle is an expense management software that seamlessly automates your entire pre-accounting process end-to-end. It lets employees submit and track their business expenses from applications they use every day, like G-Suite, Slack, Outlook, etc. In addition, it automatically checks each submitted expense against company policy, so Finance teams don’t have to verify each one of them manually. 

Automated compliance ensures that preventing expense fraud does not fall on the shoulders of your Finance teams alone. By freeing up their time, they can use the advanced insights, such as department/project-wise spending, top policy violators, or frequently used airline or hotel chains provided on Fyle’s dashboard, to make smart decisions for the months ahead. This can ensure that your financial bottom line is unaffected and can sustain you through the uncertain times of the pandemic.


Mind Meister - A online mind mapping

Brainstorming is made simple with MindMeister, a productivity app for developing and sharing thoughts. It offers a canvas for you and your colleagues to visually depict ideas and link related ones to create a map centering around your original concept. The app’s layout is customizable, with many icons, shapes, colors, and fonts.


Slack for efficient teamwork

In the case of software outsourcing — or outsourcing any work or project — Slack, an app for sending messages and attachments to people and groups, is a must. It facilitates quick and smooth communication without sending a jumble of texts and emails to team members. Instead, channels enable you to communicate with selected user groups and discuss different projects or topics. Team members can enter or leave different channels, and all your conversations are searchable if you need to go back and reference a subject.


Todoist - The best to do list app and task manager

Are you wondering how productive you’ve been? Todoist will let you know. With this efficiency-measuring app, you’ll “check off” tasks as you complete them and receive a score rating for your productivity daily and weekly. You can also view the tasks you need to accomplish in a given period and organize them by priority. In addition, the app will automatically categorize the tasks you enter based on your hashtags and send you reminders of appointments and more.

Loop your development services into what needs to be accomplished as well. The productivity app allows you to map out projects and keep track of responsibilities and deadlines.


Toggl - A free time tracking software - the best productivity app

If you’re wondering how you spend your time in a day, Toggl is an app that measures it for you. Based on your defined categories, Toggl lets you set timers as you embark on various tasks and will give you detailed reports showing how you’ve broken up your time. So don’t worry if you forget to set the timer — Toggl will remind you to do so. This is a great way for software outsourcing to determine how the team manages your project.


Trello - A collaboration tool

Trello is an essential project management tool. Through digital cards, you, your software development team, and in-house employees can manage tasks, add descriptions of what needs to be accomplished, set due dates, and share files. You can assign cards to the person or people responsible for the task, and they’ll receive reminders of upcoming deadlines. Different columns allow you to move the cards based on the project status or other specifications. This system makes projects more manageable by breaking them up into bite-sized chunks.


Zapier - A productivity app

This productivity app connects and syncs all other apps, streamlining your activities. In addition, Zapier can integrate more than 1,000 productivity tools into a single platform, such as Dropbox, Google Calendar, Slack, Trello, and many others. As a result, many tedious and rote tasks, such as sending out alerts for the same weekly tasks, become automated, saving you time and energy.

13. LogoMakr

For any business, the logo becomes its face of it. People remember the companies by their logos. So many online tools can help you get your free logo done. But they are not intuitive and are very difficult to use. There are also various hidden terms, like asking you to pay to download a higher version.

That’s why I love LogoMakr and suggest it to everyone I know. It enables you to create a fantastic logo and download it for no price. Furthermore, the app always allows you to return it for free to edit.

However, no tool is perfect for logo designs. So, you might want to check out other logo generator software programs available online to make an informed decision.

14. Canva

Canva enables your marketing team to create professionally designed posters and posts, even if they’re not trained to be graphic designers or not very creative.

It is known for its vast collection of ready-made templates for all design requirements, including those with set dimensions. Now, you can create posts for Twitter or Facebook, for instance, with a suitable template that is the correct size without worrying about the design’s technicalities.

The app’s interface is so intuitive that you’ll have a customized poster/post for your marketing campaign in minutes when you use Canva.

15. Google Forms

Google Forms enables you to create new surveys, quizzes, and other forms you must give to people via email or your website. Then, you can use these forms to collect registration information, for your staff satisfaction surveys, or collect general feedback about your product or service. Your imagination is the limit when it comes to using Google Forms.

Google Forms seamlessly integrates with every central email software platform, making it easier to use with other software. It is the best option if you are trying to build a landing page on a tight budget.

You can also easily embed these forms on your website. Then, if you like, you can automatically get these responses entered into a spreadsheet to analyze the data you collected from your users for marketing research.

Productivity apps can be helpful for individuals, but they’re practically essential when collaborating with a nearshore development team or outsourcing projects in general. These apps will help you communicate, share important information, set and keep track of deadlines, receive updates, and make everyone’s lives much more manageable.

3 thoughts on “The 15 Best Productivity Apps for Your Business”

  1. You should also try . It’s a great productivity app. I use it as a project management tool, a to-do list, a time tracker… I like that it has so many useful features and I don’t need anything much more than that one app to manage my tasks.

    1. is awesome, I use it too! It helps me to manage my time better, so I waste less time, it’s great.

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