The role of an administrator is vital in any company and varies from organization to organization. However, the necessary skills or responsibilities are all the same in different organizations. One of the most common and significant duties of an administrator is to look after the business operations. For this, an administrator needs to have a good set of skills so that he/she can manage a team of people who can handle any situation within the organization. Excellent communication is one of the most important key ingredients for an administrator.
It is important to know that an administrative role doesn’t require a doctorate or a resume bursting with glittery educational qualifications. Most employers look for a person who displays good common sense, leadership quality, sense of ownership for their actions, and acceptable levels of literacy and numeracy. It is almost indispensable to have excellent computer skills and communication abilities in the current age.
Most importantly, if you love multitasking, this kind of job is uniquely suited to you. Some other skills that will help you succeed in this profession are:
- A great team player
- A desire to take an initiative
- Ability to withstand pressure cooker situations
- Organization Skills and a systematic approach to work
- Good at juggling tasks and prioritizing
- Attention to minute details
These skills are important because an administrator forms an inseparable part of an organization’s structure, ensuring proper management of an organization’s resources and people in an efficient manner. He performs some of the primary functions, such as planning, budgeting, and organizing in any company. A lack of quality in any of these is quite often detrimental to the health of the company.
Benefits to An Administrator
The biggest advantage while working as an administrator is that you get to work a myriad of tasks throughout the day daily. It is indeed a highly satisfying process to work through so many tasks and completing them on time. Besides, you get to work in a cross-functional environment where you are interacting with a wide range of individuals at several levels, that includes the regular staff, clients, directors, and of course, other administrators. It makes the job interesting and exciting. Since you have the information about the various minute details of the organization, the company also treasures your presence and offers great compensatory benefits at all times.
People who excel at their administrative functions are entrusted with greater responsibilities with time and move up to the highest positions on the organizational ladder. Many professionals use their administrative jobs as a springboard to achieve supervisory roles or other positions in management.
What’s the catch?
While there are unmatched benefits of such a job, there are times when you will find people taking your jobs for granted. People who do not have enough understanding of how a company works, can’t possibly appreciate the effect your administration has on the smooth running of the organization. Besides, mostly you will have to contend with a lesser salary than other professionals in mainstream departments like tech, the product even for the same experience.
The Roles of An Administrator
Few of the most important roles of an administrator are:
Planning and Organizing
Planning is the most vital task of an administrator. It is a responsibility for him/her to plan long-term objectives that can help the organization to reach its ultimate goal.
Moreover, to execute these plans and get success is again a big responsibility. The professionals in the admin department in any company need to analyze that how, when, where, and with whom the plan should be made and executed accordingly. Organizing is again equally important, which lets the administrator coordinate the efforts of a business to reach heights of success.
So, after planning and organizing are done, the administrator begins direction, which is to be followed by all in the company. Leading the employees within the company to attain the main objective of the organization needs the amalgamation of resources and an effective support system. An interpersonal skill, which is the most commonly found talent among the administrators, is essential as he/she needs to interact and deal with people with different personalities. Moreover, an efficient administrator will use the potential of the workforce to make the plan work as a set. It includes the entrustment of authority, accountability, and control to other administrative teams.
Staffing is another important role of an administrator. For this, complete knowledge about the company and to understand what it requires is very necessary. The administrator must interact and coordinate with other departments of the organization, including the human resource department. Not only the HR department but the admin department, too, actively take part in the recruitment and screening process. After the hiring process is done, the admin team should keenly appraise the progress of the new member of the company.
An efficient administrator is a liaison between employees and management. The admin team understands the need for the employees as well as the management and hence plans things accordingly to meet their demands. It helps to maintain a balance in the organization and also to keep a positive environment free from conflicts. It is the sole responsibility of an administrator to take care of the expectations and performances of each individual.
The administration department is the backbone of the company. A skilled and efficient administrator is an asset to the organization. He/she is a link between the employees and the management of the company. Without an excellent team of an admin department, an organization cannot run smoothly.