In the contemporary world of business, email plays a significant role. It is a tool we use to transfer our ideas, offers, solutions, or any other information. Thus, an email should have something special that will distinguish it from ordinary mail. Such a peculiarity can be achieved through the professional Gmail signature. If you don’t know how to create a signature in Gmail, then this post is for you.
According to statistics, thousands of emails are sent and received every day. If you are engaged in some sales activities, you may send more than 500 emails in a day. A professional email signature is a feature that can separate your data from the overall mass of electronic mail. You may choose a template for email signatures or create it by yourself.
Elements of Gmail Email Signature
Before you learn how to make a signature in Gmail, take a look at the elements of a professional signature.
1. Brand Logo
It is not important whether you are the owner or an ordinary employee of the company. The logo of this company should be included in your signature to highlight your activities and professional intentions.
2. Simplicity
It should be considered that the email signature is a short introduction to your professional personality. Avoid adding too much information to your signature, which may spoil a recipient’s attitude. It is recommended that the most essential and useful data be highlighted.
3. Cross-device Support
Modern times require your signature to be readable on smartphones, laptops, tablets, and other possible gadgets. Therefore, remember that you should adapt your email signature for smaller screens.
4. No Large Images
If you want to attach an image (the company’s logo, your photo, etc.), make sure it makes no difficulties in downloading your email. The image is not the most important thing in your signature. Therefore, the low resolution will be quite enough.
Here is complete information about important things to consider when creating an email signature.
How to Make a Signature in Gmail?
We know how to compose an email signature in theory. Now, it is time to put it into practice. Fortunately, we have a Google service that enables us to create an email signature fast and without any trouble. Therefore, if you still do not have a Gmail account, you need to register one.
1. Add a Signature
– Signed into your Gmail account. Click on the “Gear” button.
– Then click on the “Settings” line.
– At the bottom of the window, you will find the “Signature” field.
2. Personal Data
Now, you need to type the text of your signature. This information may include a name, contact details (phone, fax, email, cell phone, etc.), a link to a website, position or title, the name of the company, and other useful data.
3. Signature Format
This stage relates to the design of your email signature. You may play with the text’s colors, fonts, and size. Nevertheless, your signature should be too mixed, and the text should be readable. Highlight the most valuable information, such as your or your company’s name.
4. Links
The link to your website or your company’s website will be active, so do not miss the opportunity to add it. To do this, you must select the text, click the “Link” button, and enter the URL. Also, you may add links to your social profiles, but remember that a signature with four lines and more is not attractive to the leads.
5. Image
If you want to add a photo of you, avoid photos made during your leisure activities. An email signature should reflect your professionalism, so keep in line with this requirement.
The adding image procedure is simple. Click on the “Add Image” button (it resembles two mountains). You may either enter a link to the image or upload it. Then, adjust the alignment and size of the image.
Now, your professional email signature is created. Save the changes to the page and experience its benefits. Don’t miss our ultimate tips for creating a professional email signature.